Appendix

Appendix to the By-Laws

General Membership Meetings: Meetings are held at the discretion of the board, with at least two meetings a year. Attendance by each family is very important as main topics are discussed and this gives each family a chance for their input.

Fiscal Year: Runs from August 1st – July 31st

Membership Dues: Dues are $10 a year per family, paid by each September 1st. Membership dues are separate from fund-raising. As a new family joins, the dues are paid upon joining and then every September 1st. Membership in Twister Inc. is required by all team members because all costs of competing are paid through the booster club.

General Fund: Holds all the money raised and from which all expenses are paid and all donations made. All money not used in one fiscal year is carried over for use during the next year.

Emergency Fund: General Fund will not be allowed to fall below a balance of $1,000.00. This amount is there to be used for emergencies as determined by the board. If the amount for an emergency is over $150.00 it must be presented to the general membership and voted on. Proceeds for the emergency fund comes from 10% of meet profits.

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Non-Competing Gymnast: A gymnast who works out with the team but is unable to compete throughout the entire fiscal year or competing season. These gymnasts will not be responsible for any state, regional, or national expenses for that season unless they have competed during a season. They will be reimbursed at the end of the season unless they compete in even on meet.

Hosting Meets: This is an easy way for the club to raise money but it does require the cooperation of most of the membership. Each family is encouraged to help with set-up and take down, plus work a specified number of hours during the meet. The hourly amount will vary with the size of the meets. Members of the club who earn credits must have a daughter that is an active level 5-10 or TOPS TCT team member. Hours needed will be posted with the sign-up sheet for each meet.

Fund-raising: Every member is encouraged to help in fund-raising. It is the only way for many of us to be able to meet the expense of competition. All money is put into the general fund to be used for gymnast expenses, coaching expenses, banquets, yearly USA coaches registration and yearly USA gymnast registration, special occasion parties, and costs involved with hosting meets. Members not wishing to fund raise can make cash donations to the general fund. Each family is asked to raise as much as their daughter spends plus an equal share of state, regional, and national expenses that my not be covered by donations to the general fund.

Funds for Meets: If there are not adequate funds in a gymnast’s account to cover registration for a meet, the gymnast will not be registered.

Fund-Raising Chair people: Are totally responsible for making the members aware of an event, getting order sheets out, showing profit margins, arranging for pick up and delivery of items, collecting all money, and turning in a data sheet to the treasurer and president in a timely manner.

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Distribution of Funds by the Board: Board can authorize payment for all fund-raisers, meet expenses of gymnast and coaches, banquet expenses and donations of $150.00 or less. Distributions of more than $150.00 other than those reasons stated previously are subject to a quorum vote by the membership.

Gifts for Gymnasts: The booster club uses money from the general fund to provide the following:

• State Gift Expenses: $15 per gymnast for those that compete in the meet.
• National TOPS Gift Expense: $10 per gymnast
• Senior Gift Expense: $40 per gymnast
• Banquet Expenses: $20 per gymnast to be used to cover Banquet expenses (down to payment for site, coaches’ meals, program, invitation, decorations, booklet, rental equipment, etc.)

Coaches Expenses: The booster club reimburses the coaches for meet expenses based on the following criteria:

• Mileage = $0.30 per mile (determined from home)
• Coaching Fee = $50 per session
• Airfare = Coach class
• Lodging = Reasonable
• Per Diem = $28 per day out of town. $5 per day in town
• Car Rental = Reasonable
• Travel Day Expenses = $50 per coach, only applicable on non-coaching days with gymnasts.
• Airfare for one coach to attend national training camp
• Mike Hunger fee for Twist and Northern Lights

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Meet Director Responsibilities

1. Setting the meet date in conjunction with the team’s head coach
2. Making arrangements, in conjunction with the team’s head coach, to provide a gymnasium and equipment for the meet.
3. Making arrangements, in conjunction with the team’s head coach, to provide judges for the meet.
4. Organizing and directing a subcommittee to provide concessions for the meet, including feeding the judges.
5. Organizing and directing a subcommittee to mail out information about the meet, do registrations, produce the competition cards for each event and fill them out, figure rotations (in conjunction with the team’s head coach), check age groups and U.S.G.A registration numbers, keep track of payments received, and produce the team sheets.
6. Coordinating the design and printing of meet score tabulation sheets, programs, and any other materials needed for the meet.
7. Procurement of the awards to be presented at the meet.
8. Organizing and directing a subcommittee for tabulation of scores.
9. Make arrangements for seating of spectators.
10. Make arrangements for a nurse to be on call.
11. Providing people to do the following:

• Sound system.
• Flash scores (if applicable) and schedule runners.
• Announcer. (including National Anthem.)
• Collect entrance fees.
• Registration at meet.
• Clean gym and setup equipment before meet.
• Clean gym and take down equipment after meet.

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